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NOTICE TO PARENTS/GUARDIANS REGARDING RULES AND GUIDELINES FOR PARTICIPATION IN LIVE REMOTE INSTRUCTION

RTLA-Live-Video-Instruction-Remote Learning Guidelines for Parents

Attendance
Getting to school or class and being on time is an integral part of Capital Prep’s standard of excellence which prepares students for success.

In our school, instructional time is viewed as a precious resources and chronic tardiness or absences impede the learning process. School beings at 7:30 a.m. and students should be inside their classrooms at that time. Your support is needed to ensure students make maximum use of class time and learn to be punctual.

On any given day, Capital Prep manages the flow of over 500 children & parents, and 40 employees. The traffic concerns at Capital Prep are a choreographed daily event. We make every effort to manage traffic in a way that takes all groups into consideration. To aid in this effort, below are general guidelines for dropping off and picking up students.

ARRIVALS:

All students are to arrive at school between 7:07 a.m. – 7:30 a.m. Any student arriving after 7:30 a.m. must sign in at the main office. Lower school students must be accompanied by a parent/guardian.

Car Drop Off

Car riders must use the Main Entrance. Please do not park and walk in with your student, unless they are younger than first grade.

Walkers

Students who walk to school must use the Main Entrance.

School Bus

Students who ride the school bus to school must use the Gym Lobby Entrance.

DISMISSALS:

The school day ends at 2:50 p.m. on Monday, Tuesday, Thursday, and Friday. and 12:25 p.m. on Wednesday. Lower school students are dismissed 5 minutes early.

Car Pick Up

Students will be on the front lawn for their parent/guardian to pick up . Please park your car on Main St. to keep the school bus lane clear on Ely St.

Walkers

All walkers will be dismissed at 2:50 p.m. out of the Main Entrance on Main Street. However, all lower school students must be escorted home by an adult or high school student.

School Bus

Staff and/or bus monitors will escort all lower school students to the bus.
All lower school students are to ride in the front of the bus.
Upper school students will exit the building through the Gym Lobby and head to their buses.

Please know that all of us at Capital Prep; administration, staff, custodians, and bus drivers, take seriously the responsibility of our students’ safety. Your full cooperation of this policy, patience, and dedication
will make these transitional periods operate smoothly.

PreK - 2

Monday, Tuesday, Thursday, Friday

7:30am – 8:00am – Breakfast
8:00am – 10:30am – Morning Academics & Specials
10:30am – 11:45am – Lunch & Recess
11:45am – 2:40pm – Afternoon Academics & Dismissal

Wednesday

7:30am – 9:45am – Academics
9:45am – 11:00am – Lunch & Recess
11:00am – 12:20pm – Academics (pK-1) or Advisory (2)

Grades 3 - 5

Monday, Tuesday, Thursday, Friday

7:30am – 10:30am – Morning Academics
10:30am – 11:45am – Lunch & Recess
11:45am – 2:40pm – Afternoon Academics & Specials

Wednesday

7:30am – 9:45am – Academics
9:45am – 11:00am – Lunch & Recess
11:00am – 12:20pm – AdvisoryWednesday

Grades 6 - 12

Monday, Tuesday, Thursday, Friday

7:30am – 8:50am – Block 1
8:53am – 10:13am – Block 2
10:16am – 11:36am – Advisory (M/Th) or Enrichment (T/F)
11:39am – 1:29pm –Block 3 & Lunch
1:32pm – 2:50pm –Block 4

Wednesday

7:30am – 8:50am – Block 1
8:53am – 10:13am – Block 2
10:16am – 11:25am – Advisory & Lunch

Tardy

If a student is not in class by 7:30 a.m., they will be considered tardy. According to Board Policy, all students are expected to report to school on time and be in their assigned classroom seats or areas at designated times. Failure to do so constitutes tardiness. Under Capital Prep’s Policy, when a student is tardy, they will receive a tardy notice form which must be signed and returned the following day. If a student is tardy two times in a week or four times in a month, they will receive after school detention. Failure to attend the detention will result in in-school suspension the following day.

The following are acceptable reasons for tardiness to school:

  1. Court appearance
  2. Funeral
  3. Family Emergency

 

Absenteeism

Students are considered absent if not in attendance for at least 1/2 of the school day. The Hartford Board of Educations’ Attendance Policy #5114 states, ” a student who has 4 unexcused absence in one month or 10 unexcused absences in one year is considered truant.”  Although they may achieve passing grades, students who have been absent 15 days or more may be denied acadmic credit for the school year, and may have to repeat their current grade. If your child accumulates 20 unexcused absences during the year, a Family wirg Service Needs (FWSN) referral will be sent to Juvenile Court and/or an Educational Neglect referral may be made to State Department of Children and Families (DCF).

Connecticut law, as defined by Connecticut General Statute, Section 10-184, states: “each parent or other person having control of a child five years of age and over and under eighteen years of age shall cause such a child to attend a public school regularly.”

The following, with appropriate documentation, are acceptable reasons for absence:

  1. Student illness
  2. Student’s observance of a religious holiday
  3. Death in the student’s family or other emergency beyond the control of the student’s family
  4. Mandated court appearances
  5. Lack of transportation that is normally provided by a district other then the one the student attends
  6. Extraordinary educational opportunities pre-approved by district administrators and in accordance with Connecticut Stte Department of Education guidance.

Please contact the main office, ms. Karen Lawson (School Social Worker, grade PreK-5), or Ms. Wenzola Perry, School Social Worker grades 6-12) to discuss this situation.

Thank you for your support and cooperation in getting your student to school and class on time.

 

November 15, 2020

Updated Student Attendance Procedures

Dear Families,

Thank you for your ongoing commitment to your child’s education during these challenging times.  We know this year has been unlike any other​, with families juggling many difficult decisions.  Your resilience and flexibility is appreciated as we partner together for our students.

Hartford Public Schools will transition to hybrid learning for in-person K-9 students on Monday, November 16, 2020.  As we move to a hybrid schedule, attendance continues to be a top priority.  We have updated our attendance standards to allow for students and families to participate actively in-person and remotely while ensuring clear expectations and procedures.

The updated Attendance Procedures are as follows:

  • Attendance will be taken daily for your child on both in-person and remote learning days.
  • On remote learning days, attendance will primarily be taken during live sessions with teachers. Students should attend the live sessions. Please support your child in following their normal school schedule and logging into live sessions.
    • However, teachers will also use work completed to determine remote attendance. If a live session is not offered on a particular day or if your child is not able to attend that day’s live session, they should still submit their assigned work for the day. The teacher will use this to determine if the student should be marked “present” for that day.
    • Attendance during remote learning will be determined the day after each school day to accommodate those children who may need to complete their work outside of school hours.
  • When your child is ill or if there is an emergency that prevents them from participating in schoolwork that day, please call or email the school to report the absence.
  • When a child is absent on a given day, unfortunately they cannot make up for that absence on another day.

The pandemic poses ongoing challenges and we may need to be prepared for further adjustments that will benefit students’ health and academic experience.  If you have questions concerning the revised attendance procedures please contact your child’s school directly or call the Welcome Center at 860-695-8400.

Sincerely,

The Hartford Public Schools Team


15 de noviembre de 2020

Procedimientos de Asistencia de Estudiantes Actualizados

Estimadas familias,

Gracias por su compromiso continuo a la educación de su hijo(a) durante estos tiempos desafiantes. Sabemos que este año ha sido uno como ningún otro, mientras familias hacen malabares para manejar muchas decisiones difíciles. Su resiliencia y flexibilidad es apreciada mientras colaboramos juntos(as) para nuestros(as) estudiantes.

Escuelas Públicas de Hartford hará la transición al aprendizaje híbrido para los(as) estudiantes presenciales de K-9 el lunes, 16 de noviembre de 2020. Mientras nos movemos a un horario híbrido, la asistencia continua siendo una máxima prioridad. Hemos actualizado nuestros estándares de asistencia para permitir que estudiantes y familias puedan participar activamente en persona y remotamente mientras aseguramos expectativas y procedimientos claros.

Los Estándares de Asistencia actualizados son los siguientes:

  • La asistencia de su hijo(a) se tomará a diario en los días de aprendizaje en persona y remoto.
  • Los días de aprendizaje remoto, la asistencia se tomará mayormente durante las sesiones en vivo con el(la) maestro(a). Los(as) estudiantes deben asistir a las sesiones en vivo con su maestro(a). Por favor ayude a su hijo(a) siguiendo el horario escolar normal e inicie sesión en las sesiones en vivo.
    • Sin embargo, los(as) maestros(as) también utilizaran tareas completadas para determinar la asistencia remota. Si una sesión en vivo no se ofrece en un día en particular o si su hijo(a) no puede asistir a la sesión en vivo de ese día, deberían entregar sus tareas asignadas para ese día. El(La) maestro(a) utiliza esto para determinar si el(la) estudiante se debe marcar como “presente” para ese dia.
    • La asistencia durante el aprendizaje remoto se determinará el día después de cada día escolar para acomodar a esos(as) niños(as) que necesiten completar sus tareas fuera del horario escolar.
  • Cuando su hijo(a) esté enfermo(a) o si hay una emergencia que le impida participar de las tareas escolares ese día, por favor llame o envíe un correo electrónico a la escuela para reportar la ausencia.
  • Cuando un niño(a) está ausente en algun dia en particular, desafortunadamente, no puede compensar esa ausencia en otro dia.

La pandemia genera desafíos continuos y es posible que debamos estar preparados(a) para más ajustes que beneficiarán la salud y experiencia académica de los(as) estudiantes. Si tiene alguna pregunta con respecto a los procedimientos de asistencia revisados, por favor comuníquese directamente con la escuela de su hijo(a) o llame al Centro de Bienvenida al 860-695-8400.

Sinceramente,

El Equipo de Escuelas Públicas de Hartford

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