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HPS Updated Inclement Weather Policy

HPS Updated Inclement Weather Policy

With winter weather approaching I would like to update you on the updated HPS policy regarding inclement weather.  There are three possible plans for inclement weather which include delayed opening, a switch to remote learning and a snow day.  Please see the HPS communication below regarding the updated policy and frequently asked questions.  Please make sure your contact the main office if you need to update your contact information to receive pertinent information regarding changes due to weather.

Dear Families,

As Hartford Public Schools prepares for the winter months, we want to remind you of our procedures for winter weather conditions and make you aware of a change in our policy for snow days.

Remote Learning Days Due to Inclement Weather

When winter weather conditions occur or are predicted, Hartford Public Schools may make the decision to shift to remote learning for all students and close school buildings. All students are expected to engage in remote learning during normal school hours. The district will inform families as early as possible through the communications mechanisms listed below.

Snow Days
If winter weather conditions are severe and cause widespread power outages, HPS may make the decision to close schools and also cancel all remote learning for a day. The district will inform families as early as possible through the communications mechanisms listed below. Snow days will be made up at the end of the school year.

Delays

Winter weather conditions may also cause delays. Our transportation department works to pick up students as quickly as possible during these conditions. When extreme weather conditions exist, be sure that your child is dressed as warmly as possible, and we recommend remaining with your children until they are picked up.

During severe weather watches or warnings, our district works with local authorities to monitor conditions and make adjustments as needed. If schools are delayed, closed, or released early, there are a variety of ways we notify families, including:

  • Automated Phone Call, Email, & Text Message
  • Snow Line – 860-695-SNOW (860-695-7669)
  • Major Media Outlets (Local TV & Radio Stations)
  • District website (hartfordschools.org) and Social Media

It is important that your child’s school has your updated contact information, including current phone number, cell phone number, opt-in for text messages, and email address. Please take the time to update that information with your child’s school if needed. For more information, please review the Frequently Asked Questions (FAQ) included in this letter. Thank you for your continued partnership and support.

Sincerely,

John Fergus

Director of Communications and Marketing

Frequently Asked Questions

WHAT FACTORS ARE CONSIDERED WHEN MAKING THE DECISION TO SHIFT TO A REMOTE LEARNING DAY OR TO DELAY/CLOSE SCHOOL?

The safety of all Hartford Public School students is our primary concern in making a decision to close schools. To determine whether it’s safe to proceed with in-person learning, we consider the following factors:

  • Weather reports and recommendation from local authorities
  • The onset, rate, and accumulation of ice and/or snowfall
  • Local Electrical Power Outages
  • Information on road conditions from the bus company
  • Potential safety of bus company starting and completing routes
  • Building conditions (e.g. whether schools have power and heat)
  • Parking lot conditions

WHO DECIDES TO SHIFT TO A REMOTE LEARNING DAY OR TO DELAY/CLOSE SCHOOL?

After gathering information from multiple sources and considering weather-related factors, the Superintendent will make a recommendation. After this decision is confirmed, the Communications team will distribute the information to the public.

WHEN IS THE DECISION MADE?

Generally, school closing announcements are made on the morning of the day of closing between 5:15 AM and 5:45 AM. However, parents should use their own discretion in determining whether or not to send their children to school during inclement weather when schools remain open.

 HOW IS THE PUBLIC NOTIFIED?

  • Automated Phone Call, Email, & Text Message
  • Snow Line – 860-695-SNOW (860-695-7669)
  • Major Media Outlets (Local TV & Radio Stations)
  • District Social Media & Website (www.hartfordschools.org)

11 de diciembre de 2020

Actualización de las inclemencias del tiempo para las familias

Estimadas familias,

Mientras Escuelas Públicas de Hartford se prepara para los meses de invierno, queremos recordarles nuestros procedimientos para las condiciones del tiempo de invierno y hacerles consciente de un cambio en nuestra política para los días de nieve.

Días de aprendizaje remoto debido a las inclemencias del tiempo

Cuando ocurren o se predicen condiciones de tiempo de invierno, Escuelas Públicas de Hartford puede tomar la decisión de cambiar a aprendizaje remoto para todos(as) los(as) estudiantes y cerrar los edificios escolares. Se espera que todos(as) los(as) estudiantes participen en aprendizaje remoto durante el horario escolar normal. El distrito le informará a las familias lo antes posible por medio de los mecanismos de comunicación listados a continuación.

Días de nieve
Si las condiciones de tiempo de invierno son severas y causan cortes de electricidad extendidos, HPS puede tomar la decisión de cerrar las escuelas también cancelar todo el aprendizaje remoto por un día. El distrito le informará a las familias lo antes posible por medio de los mecanismos de comunicación listados a continuación. Los días de nieve se repondrán al final del año escolar.

Retrasos

Las condiciones de tiempo de invierno también pueden causar retrasos. Nuestro departamento de transportación trabaja para recoger a estudiantes lo más rápido posible durante estas condiciones. Cuando existen condiciones climáticas extremas, asegure que su hijo(a) este vestido(a) lo más abrigado(a) posible y le recomendamos permanecer con sus hijos(as) hasta que los(as) recojan.

Durante alertas o advertencias de clima severo, nuestro distrito trabaja con autoridades locales para monitorear las condiciones y hacer ajustes como sea necesario. Si las escuelas están retrasadas, cerradas o salen temprano, existe una variedad de maneras por las cuales notificaremos a familias, incluyendo:

  • Llamada telefónica automatizada, correo electrónico y mensaje de texto
  • Línea de nieve – 860-695-SNOW (860-695-7669)
  • Medios de comunicación principales (Estaciones locales de televisión y radio)
  • Sitio web del distrito (hartfordschools.org) y redes sociales

Es importante que la escuela de su hijo(a) tenga su información de contacto actualizada, incluyendo número de teléfono actual, número de teléfono celular, optar por mensajes de texto y correos electrónicos. Por favor haga tiempo para actualizar esa información con la escuela de su hijo(a) de ser necesario. Para más información, por favor revise las Preguntas Frecuentes (FAQ) incluidas en esta carta. Gracias por su colaboración y apoyo continuo.

Sinceramente,

John Fergus

Director de Comunicaciones y Marketing

 

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